The U.S. Freedom of Information Act requires public schools to hold Open State and Open Records, or “sunshine”, meetings. Public school officials must be able to access emails and other electronic records when called upon. Internal and external control practices must be transparent not only to the government, but to the general public.
Our Solution: Achieve Compliance and Monitor Data Use
MessageSolution’ s email, file, and SharePoint archiving solutions are automated, policy-driven archiving software systems that allow schools and higher education institutions to implement and monitor their internal and external controls to become compliant with Freedom of Information requirements. The email, file, and SharePoint archive software solutions leverage management policies across multiple geographic locations, alert archive administrators if staff members attempt to violate policy. The automated technology in Enterprise Email Archive, Enterprise File and SharePoint Archive eliminate the need for IT and non-IT staff to spend hours manually managing emails and other electronic data. Automated policies and real-time archiving eliminate the threat of accidentally deleting important emails or files.
The email archive and file archive’s alerts and logs allow organizations to monitor staff’s archive behavior. Granular archive access settings also allow the archive administrator to give specific users permission to search, view, restore, and/or delete emails or files in other employees’ email archive or file archive. Archive access controls and retention policies can be set across entire locations or departments, as well as down to the individual staff member.