Secured Cloud File Sharing for Enterprise Content Collaboration

To combat Covid 19 and provide our global enterprise customers with an effective and secured one line file sharing capabilities, early 2020 MessageSolution Cloud Team launched MessageSolution Cloud File Sharing Service, M-Share Online, the 2020 WorkFromHome and Work-From-Anywhere Program.

MessageSolution is among the few leading compliance archiving, eDiscovery, security, and information governance solution providers to offer a unified solution for email, SharePoint, file systems, OneDrive, and Office 365 Teams. The unified cloud architecture effectively supports global enterprise customers with centralized management console to monitor server cluster configured and storage tiers including Azure Object and Amazon AWS storage when required. For enterprise on premise or hybrid deployments, MessageSolution delivers the most scalable platform in the market for global enterprise customers for compliance, eDiscovery, content security and data backup.

　

Serving global enterprise customers as the extension to our file archiving and document backup product line, M-Share is an online content collaboration platform that makes it easy for users to create folders, share office documents via secured links and manage contents.
M-Share has extensible support and access for files and documents generated by Microsoft Office applications. End users can access, share, and edit office documents in shared folders. M-Share Online is ideal for organizations with remote workers for online file sharing and document management requirements for its complete integration with Office 365 SharePoint Online, Teams, Exchange Online and Outlook.

Secured Online Remote Access

Users always have secured remote access to their files with M-Share. Multiple secured protection methods are offered for organization’s online files access, sync, and virtual drive storage with content security breach notification and AES 256 bit encryption. Files are protected and available for users across all of devices and cloud repositories. In addition, remote access & secure sharing is further protected by SSO, SAML dual-factor authentication, SSL/TLS, ransomware protection, DLP, and endpoint backup.

M-Share Online for Collaboration, Data Governance, and Privacy Management

Sharing between team members inside and outside an organization is made easy with M-Share Online. Activity stream, file comments, and embedded file upload form are archived for data governance to reinforce compliance. Document workflow is enhanced by case management solution where file documents and emails become subject to review. Privacy officers can review, redact, annotate, and place on legal hold. In addition, MessageSolution File Document Archive & Backup Platform, MessageSolution’s file management system, implements privacy policies over files, folders, and links by scanning for sensitive data. Sensitive data centralized in privacy vault ensures that shared files, folders and Exchange Online shared links are preserved for compliance, e-Discovery and deposition review.

Data Governance and Privacy Protection under GDPR & CCPA

Privacy protection is achieved through file server consolidation and centralized scanning for personally identifiable information (PII). MessageSolution Advanced Compliance Archiving eDiscovery Platform replicates unstructured data to enforce governance over email and files with policy for retention archiving legal hold. Workspace support for case management allows dashboard tracking and supervision of multiple matters “data subject access” and deletion requests.

M-Share Online for Microsoft Office 365

M-Share Online connects file sources and file locations to centralize all file documents for an online collaborative workspace. M-Share’s hybrid integration with Office 365 SharePoint, Teams, and OneDrive file repositories provides the definitive collaboration environment for cloud and Windows file access. M-Share delivers the files and documents that users can edit and save online right from the mobile clients or desktop clients. M-Share Online hybrid options provide for scheduled backup through a local service necessary to meet CCPA privacy vault and GDPR data residency requirements. Local backup and storage support NTFS permissions, active directory users, groups, and works with NetApp and EMC Dell storage appliances.

MessageSolution Cloud Delivers Enterprise Online File Sharing, Compliance File Archiving & Document Backup

MessageSolution Cloud (M-Cloud) offers online file sharing and access to active and legacy data to increase organization’s collaboration with an intuitive web-based interface. Securely share files with colleagues with M-Share on MessageSolution Cloud through an intuitive online access portal. M-Cloud allows organizations take full control of stale or unused data assets stored in the cloud. Inactive content are managed by M-Cloud File Archive & Backup, from item level to site collection level. Content transfer are based on fully customizable business rules, or an on-demand basis with tiered storage management and the support of backup and recovery for SharePoint Online, OneDrive for Business, Office365 Teams.

　

MessageSolution Cloud Centralized File Servers

Data stored in M-Cloud, M-Share provides online active fie sharing and brings secured remote and VPN-less access to existing network folders (SMB, NFS) and users’ home directories. M-Cloud further provides the opportunity to centralize file servers consolidation for all of your data to ensure that the remote enterprise access of files is secured and compliant. M-Share is an extensible platform for accessing active and legacy data.

Ransomware Remediation Same Day Restore

M-Cloud can fully restore file folder and data in cases of ransomware attack or security breach. In addition to data backup, Same Day Restore provides file restore to your cloud on the same day. Organizations with staff members working from home can rest assure that MessageSolution Same Day Restore will protect all file shares on file server from common file sync backup or restore errors.

MessageSolution’s M-Share Outlook Add-in

M-Share Outlook add-in allows sharing through secured links. When governed M-Cloud, all data are protected and remote file access through shared links is secured and compliant. MessageSolution brings compliance efficiency to file servers, consolidation storage management, ransomware remediation, and same day recovery of files making it easier to file async access, share and centralize storage versioning, and audit controls extensible platform for active and legacy data.

Privacy Protection for Team‘s SharePoint Folders

M-Share extends a compliant framework over email and network file and SharePoint Scans and identifies and manages risk, responds to information requests, and provides case management support where necessary. In addition, the Platform redacts sensitive information and protects businesses from outbound data breaches via email.

Access Policy

Access policy allows user to mark files as ‘view only’, restrict the number of downloads, and make them available for a limited time. With Team folders, group collaboration is simple where all files and folders can be organized and accessed from a single place. Supervisors can customize Team folders and subfolders with many levels of permissions.

Supported File Types:

Images (.gif, .jpg, .png) Word (.doc, .docx, .docm, .dotx, .dotm) Excel (.xls, .xlsx, .xlsm, .xltx, .xltm) PowerPoint (.ppt, .pptx, .pps, .ppsx, .pptm, .potx, .potm) Adobe Acrobat (.pdf) HTML (.htm or .html) Text (.txt) Zip (.zip) Audio (.wav, .mp3) Video (.mpg, .mpeg, .avi, .qt, .mov, .MP4, .M4v ) Javascript (.js) Stylesheet (.css) .rtf .ico

Content Collaboration Features

Access policy allows user to mark files as ‘view only’, restrict the number of downloads, and make them available for a limited time. With Team folders, group collaboration is simple where all files and folders can be organized and accessed from a single place. Supervisors can customize Team folders and subfolders with many levels of permissions.

M-Share Online End-User Features

M-Share Online Administrator Features